Confluence Alternative in Microsoft: What Actually Works and Costs Less
Microsoft Teams Wiki was decommissioned in January 2024. Confluence costs $21.22 per person per month for a real setup. We compared Perfect Wiki, SharePoint, and Docmost so you don't waste time on the wrong choice.
Teams Wiki is gone. What now?
When Microsoft retired Teams Wiki in January 2024, thousands of organizations suddenly lost a built-in knowledge base. Confluence moved in to fill the gap. So did Perfect Wiki. So did at least a dozen others.
The problem: none of them are the same. They have different costs, different Microsoft integrations, different philosophies about where your data lives.
If you are reading this, you are evaluating wikis for a team that is already deep in Microsoft 365. You probably care about cost. You might care about data residency if your team is in Europe. You almost certainly do not want to switch wikis again in two years.
We will walk through the real options. No sales pitch. Just data.
The real cost of Confluence per person per month (not the sticker price)
This number includes licensing, necessary add-ons for access control, and features most teams need. Docmost Business is $6/seat/month. That is a $912 savings per person per year for 10 people.
Perfect Wiki wins at Teams-native
If you want a knowledge base that lives inside Microsoft Teams without any context-switching, Perfect Wiki is built for that. It starts at $390/year for 5 editors. No setup required. It searches from within Teams.
SharePoint is free but requires work
If you already pay for Microsoft 365, SharePoint is free. You can build a wiki there. The catch: SharePoint wikis are clunky to search and set up. Microsoft Copilot (the AI search) costs $30 per user per month extra. For a 50-person team, that is $18,000 per year just for search.
Confluence is the default Atlassian choice
Confluence integrates with Teams via an app. But you edit in Confluence's interface, not in Teams. So you are context-switching. The pricing is per-user. Sticker price says $5/user/month, but data center features, necessary plugins, and real team sizes push the real cost much higher.
Docmost is for EU teams and people skeptical of SaaS
Docmost is not Teams-native. You will open it in a browser tab or embed it in Teams as a tab. But it has real-time collaboration, Confluence import built-in, and a free tier for unlimited users. If your company is EU-based, Opsily hosts it in German data centers with full GDPR compliance. If you hate vendor lock-in, you can self-host it or run it on Opsily's managed infrastructure. Your data stays under your control.
Why choose Docmost on Opsily?
Not every confluence alternative fits every team. Docmost solves specific problems.
Real-time collaboration that does not lock you in
Docmost has genuine multi-user editing with live cursors. You see teammates typing in real-time, just like Google Docs. Unlike Perfect Wiki (Teams-only) or self-hosted wikis that need custom setup, Docmost works out of the box. And Opsily hosts it in EU data centers, so your wiki does not live in someone else's American cloud.
Migrate from Confluence in minutes
Docmost imports Confluence spaces, pages, attachments, and formatting automatically. No manual page copying. Your history stays intact. The Business tier includes the importer plus AI-powered search and editing features. Start free, upgrade when you need it.
GDPR-compliant by default
German data centers mean no cross-border data transfers and full audit trails. If your team is in the EU, GDPR compliance is not an add-on or something you need to negotiate. It is how Opsily operates. No vendor negotiation about data residency required.
Built for teams who need reliability
Migrate from Confluence to Docmost in Four Steps
Whether you choose self-hosted or Opsily's managed hosting, the process is the same.
Create an account on Opsily or download Docmost open-source. Choose your hosting: Small plan ($15/mo), Medium ($29/mo), Large ($70/mo), or Unlimited ($100/mo) on Opsily. All include auto SSL, nightly backups, and 99.9% uptime SLA.
Use the built-in Confluence importer (Business tier and up). Point it at your Confluence workspace. Docmost pulls in all spaces, pages, attachments, images, and formatting automatically. No manual copying of a thousand pages.
Set up SAML/OIDC/LDAP single sign-on so your team logs in with their existing credentials. Create spaces for different teams. Set granular permissions (read, edit, admin) per space. Sync your org chart if you are on the Enterprise tier.
Create an account on Opsily or download Docmost open-source. Choose your hosting: Small plan ($15/mo), Medium ($29/mo), Large ($70/mo), or Unlimited ($100/mo) on Opsily. All include auto SSL, nightly backups, and 99.9% uptime SLA.
Use the built-in Confluence importer (Business tier and up). Point it at your Confluence workspace. Docmost pulls in all spaces, pages, attachments, images, and formatting automatically. No manual copying of a thousand pages.
Set up SAML/OIDC/LDAP single sign-on so your team logs in with their existing credentials. Create spaces for different teams. Set granular permissions (read, edit, admin) per space. Sync your org chart if you are on the Enterprise tier.
Set up your Docmost workspace
Create an account on Opsily or download Docmost open-source. Choose your hosting: Small plan ($15/mo), Medium ($29/mo), Large ($70/mo), or Unlimited ($100/mo) on Opsily. All include auto SSL, nightly backups, and 99.9% uptime SLA.
Import your Confluence spaces
Use the built-in Confluence importer (Business tier and up). Point it at your Confluence workspace. Docmost pulls in all spaces, pages, attachments, images, and formatting automatically. No manual copying of a thousand pages.
Configure SSO and teams
Set up SAML/OIDC/LDAP single sign-on so your team logs in with their existing credentials. Create spaces for different teams. Set granular permissions (read, edit, admin) per space. Sync your org chart if you are on the Enterprise tier.
Invite your team and cut over
Add team members to your workspace. Embed Docmost as a tab in Microsoft Teams if you want a Teams-like experience. Turn off Confluence once everyone is comfortable. You are done.
Data Security and Compliance
Compliance is not negotiated at Opsily. It is how we operate.
GDPR Compliant
Full GDPR compliance by default. German data centers. No cross-border data transfers. Audit trails included. Your data lives where you are.
German Data Centers
Hosted in German data centers with nightly automated backups encrypted at rest. DDoS protection included on every plan.
Air-Gapped Ready
For regulated industries or air-gapped deployments, Docmost can run on your infrastructure. Opsily provides managed hosting on your terms.
No Vendor Lock-In
Your data is yours. Docmost is open-source. Export pages as markdown, PDF, or HTML. Migrate to self-hosting anytime. Full API access. Custom integrations supported.
Opsily Managed Docmost Pricing
All plans include GDPR-compliant German hosting, auto SSL, nightly backups, DDoS protection, and 99.9% uptime SLA.
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Frequently Asked Questions
Questions about Docmost, migration, pricing, and why it works for teams in the Microsoft ecosystem.
Yes, though not in the way you might expect. Docmost is not a Teams-native app like Perfect Wiki. But it works as a standalone wiki that integrates with Teams via SSO and can be embedded as a Teams tab. If being Teams-native is your top priority, Perfect Wiki is the right choice at $390/year for 5 editors. If you want lower cost, real-time collaboration, and EU data residency, Docmost on Opsily is better. The trade-off is worth it for most EU-based teams.
Your Wiki Does Not Have to Cost $21 per Person per Month
Docmost gives you real-time collaboration, Confluence import, and GDPR compliance. Start free on Opsily managed hosting or self-host for zero cost.